![]() ![]() Click on the first cell in the column that you need changed.On the Formulas tab, click the Text dropdown menu in the Functions group and select SUBSTITUTE. ![]() In this example the column is called No Spaces.Ĭlick in the first cell of the Trim column. If you need to prepare your data for import into a database (such as MS Access) or have a combination of number and text data that simply needs ALL spaces removed, you can use a formula instead of the TRIM function to remove ALL blanks in a cell.Ĭreate a temporary, or helper, column for the corrected data at the end of your spreadsheet like you did for the TRIM function. Now you can Delete the Trim helper column and your Name column is clean. Select Paste Values under the Paste Options heading. Then, select the first cell in the Name column and right-click. To do this, select all of the cells in the Trim column, then hit CTRL+C to copy the cells to the clipboard. ![]() Now you just need to replace your original data with your clean data. You can see that the TRIM function cleaned up the extra spaces and the character counts are now all the same except for the “JoeSmith” that did not have any spaces between the first and last name. Click OK.Ĭopy the function to the remaining cells in the column to apply the function to the rest of the Name cells. On the Formulas tab, click the Text dropdown menu in the Functions group and select TRIM.Īfter the dialog box appears, click on the cell that contains the text you would like to remove spaces from to complete the function. To follow using our example above, download Excel Remove Spaces Formula TemplateĬlick in the first cell of the Trim column. For the purposes of this demonstration, we’ve called the column “Trim.” To use the TRIM function, you will need to create a temporary, or helper, column for the corrected data at the end of your spreadsheet. However, the # of Characters column reveals that there are hidden spaces buried in the text. At a glance, several of them even look the same. In our example, you’ll see that there are multiple “Joe Smiths” in our data. Use this function when you have text data that contains hidden spaces in the cell. The TRIM function removes all spaces from text except a single space between words. Images were taken using Excel 2013 on the Windows 7 OS. These steps will apply to Excel 2007-2013. The following tips will describe two methods using functions and formulas to remove unwanted spaces from your data. Especially when information has been copy/pasted into a spreadsheet, extra spaces can come along for the ride and lurk unnoticed until something goes wrong.Įxcel offers several ways to help you remove spaces and clean up your data, but you will want to choose the right technique for the type of data you are working with. Often, these issues are caused by extra spaces hiding before, after or between the text and numbers in your data. Or, how about – you are trying to add up two columns of numbers, but you keep getting errors. In this case, $preview will be "Knowledge is a natural right of every human being".By Tepring Crocker Categories: Advanced Excel Tags: Excel Formula Remove Spacesĭoes this sound familiar? You are searching for data that you know you’ve entered, but a query for Joe Smith simply doesn’t return any results. $preview = trim(mb_substr($text_truncated, 0, mb_strrpos($text_truncated, " "))) $text_truncated = mb_substr($text_only_spaces, 0, mb_strpos($text_only_spaces, " ", 50)) we don't want new lines in our preview ![]() These while the masses provide the facilities and pay the expenses for the Stupidity to leave its benefits to certain individuals and teams who monopolize Person does something which deprives him or her of that right. Has the right to deprive him or her under any pretext, except in a case where a If there is no hard requirement on the length of the truncated string, one can use this to truncate and prevent cutting the last word as well: $text = "Knowledge is a natural right of every human being of which no one Return (strlen($out) = strlen($str)) ? $out : $out.$end_char Or as function: function truncate($string, $length, $dots = ".") /', $str, $matches) Īnd if ( ! function_exists('character_limiter'))įunction character_limiter($str, $n = 500, $end_char = '…') So you will get a string of max 13 characters either 13 (or less) normal characters or 10 characters followed by '.' The simple version for 10 Characters from the beginning of the stringīased on suggestion for checking length (and also ensuring similar lengths on trimmed and untrimmed strings): $string = (strlen($string) > 13) ? substr($string,0,10).'.' : $string ![]()
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